Receptionist Junior Secretary

  • Salary:9500
  • Job Type:Permanent
  • Company:DHL

Management and screening of incoming and outgoing calls 
Provide basic and accurate information in-person and via phone/email 
Greet and welcome guests as soon as they arrive at the office 
Update calendars, booking of boardrooms and schedule meetings 
Direct visitors to the appropriate person or boardroom 
Receiving and distribution of documentation and or drawings 
Receive, sort and distribute daily mail/deliveries 
Couriering documents through DHL as directed 
Assist Office Manager with booking travel and accommodation for staff. 
Ensure reception area is tidy and presentable at all times 
Type 45 words per minute with speed and accuracy. 
Accurate typing, editing and formatting of admin documentation 
Typing of project minutes and defects lists 
Management of the library operations and its functions 
Assist the Creditor’s Clerk in ordering office groceries and stationery 
Providing administrative support and assistance to Project Leaders on a day-to-day basis; 
Preparing finishing schedules 
General office administration 

Office Administration Certificate / Diploma OR Proven work experience as a Receptionist, Secretary, Front Office Representative or similar role. 

Key Competencies:
2-5 years of experience as a Receptionist/ Junior Secretary 
Proficiency in Microsoft Office Suite 
Telephone Etiquette 
Office Administration skills 
Excellent English Communication & Interpersonal Skills 
Solid written and verbal communication skills 
Multitasking and time-management skills, with the ability to prioritize tasks 
Customer service attitude 
Self-motivated and results driven. 
Professional Personal presentation. 
Ability to multi-task. 
Ability to work under pressure.


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